EMO Guidelines

As you may be aware, CEPR has been trialling a scheme to organize workshops and conferences on-line. Some CEPR events are now using the EMO (Electronic Meetings Organization) method.

It is thus important that you know how to use this facility. These guidelines offer a comprehensive outline of the registration procedures and explain what you should do if you encounter any difficulty registering for a CEPR meeting to which you have been invited.

1.      Personal Profile

If you have not done so already (for downloading CEPR Discussion Papers for example), the first time you use the EMO facility, you will be asked to create a ‘Personal Profile'. This will take perhaps 30 seconds. Your profile contains your email address (which serves as your user id), a password (which allows you to access information on the meetings to which you have been invited) and other personal preferences. You need only enter this information once; thereafter, it will be used to streamline your registration for other CEPR meetings. (Note that this information will be used in accordance with our privacy policy and will not be revealed to third parties).

Having created your personal profile, you will need to activate it before registering. An email sent to you immediately after you have created your personal profile will enable you to do this.

• If you have not already created a personal profile, you may like to create one now.
  
• If you have created a personal profile but have not activated it, we can resend your activation instructions.
  
• if you have forgotten your password, we can email it to you.
  

2.      Calls for Papers or Invitation

All Calls for Papers or invitations will be sent to you by email and will contain a link to Your Profile page. Once you have logged in, you will see a link to Your Meetings Invitations.  This page will show you all future meetings to which you have been invited and will allow you to move directly to the reply forms in question, and thereby register, obtain further information, or decline the invitation. 

In particular, you can:

• indicate your willingness (or not) to participate

• offer a paper for consideration or confirm your willingness to present a paper. If you are offering a paper, you will need to upload an abstract or complete version of the paper (as specified in the invitation). Guidelines for uploading papers are given on-screen and are very simple.

• express your willingness to act as a discussant

• record whether you require funding

• record any special requirements (i.e. dietary)

When you have completed your registration simply click on ‘submit form’ and this will be automatically sent to our central meetings database. You will also receive an automatic confirmation email outlining all the details you have submitted to us.

Each time you submit any information on the EMO site, we will send you an email message indicating the information we have recorded in our database.

Should you wish to make changes to the information you have previously submitted, return to Your Profile page and select the meeting.  The Reply Form will automatically show the details of the last reply you submitted.  Make any changes as necessary and submit the form again.  You may submit the form as many times as you wish.

• I can't see the Meeting to which I have been invited listed under "Your Meetings Invitations".  Please contact the Meetings Team for assistance.

3.      Registration Deadline

We will advise you of the deadline date for registration in the invitation or call for papers. Note that EMO will be automatically set to this date and time and the system will be unable to receive submissions after this deadline.

• I missed the deadline.  Can I still Apply to Attend / Submit a Paper.  Please contact the Meetings Team for assistance.

4.      Confirmation of Participation and Provisional Programme

Once the scientific committee has finalised the provisional programme and list of participants, you will receive an email confirming your participation. It will also contain a URL address where you will be required to submit the following information:

• indicate your willingness to participate

• confirm your willingness to present a paper (if applicable)

• confirm your willingness to act as a discussant (if applicable)

• record whether you require funding (if applicable)

• provide information on your travel plans and accommodation requirements

You will also be able to view additional information about the conference by clicking on the ‘Further Information’ icon (programme, conference venue, accommodation arrangements, location map/s, travel links, and CEPR forms (expense claim, travel guidelines, notes for claimants)). This will be updated on a regular basis in the lead-up to the meeting. In addition, all participants will be able to download, view and print the papers to be presented at the meeting.

If your submission has not been accepted, you will receive an email to this effect.

5.      Academic Organizers

Organizers should remember that they too need to register for the meeting, following the steps outlined above. You will have separate (password-protected) access to additional information, however, by clicking on the ‘Organizers’ icon displayed on the meeting website. Here you will be able to access the entire database for the meeting, which contains the summary of replies, information on funding requirements, papers offered and expressions of willingness to act as discussants.

Each time you re-visit the organizers' section of the site, the page will highlight information that has been updated since your last visit. You will also be able to filter information according to your current requirements, e.g. view only positive replies.

Organizers can use this site in the compilation of the workshop/conference programme. The facility will allow different organizers to access information on replies, abstracts or papers submitted, and funding details, simultaneously. For example, you can talk through the programme during a conference call, with each organizer having the information available on screen. Papers and/or abstracts will be available to download and you can make instant decisions regarding the programme and participants.

• I am an organizer, but I can't see the Organizer's options.  Please contact the Meetings Team for assistance.

6.      Experiencing Problems?

You may occasionally experience problems with EMO. Here are some FAQs with solutions to possible problems.

Why can’t l register on-line?

The first time you use EMO, you must remember to that you need to create a Personal Profile before you gain access to the website. After you have submitted your personal profile, you will be sent a short email confiming your details. You will need to follow the instructions in this email to activate your profile.

If you have changed your email address and have not notified CEPR of this change, EMO will not recognise your new address; it will still be reading your old email address. You will not be able to register for a meeting until you notify CEPR of any changes to your contact record. Once we receive these new details we will update your existing record and you will be able to proceed.

Why can’t l download papers/abstracts?

You need to ensure that you have Adobe Acrobat® installed on your computer. Acrobat allows you to download PDF files (Adobe Portable Document Format), with original appearance preserved, so that you can view and print documents. For example, a file created in Microsoft Word or Corel WordPerfect, can all be viewed as PDF files using Adobe Acrobat®.

If you do not have Adobe Acrobat® installed on your computer, it is freely available at: http://www.adobe.com/products/acrobat/readstep.html