We will pay you within 8 weeks of receiving your claim.
2. TRAVEL COSTS
Air Travel
u We will ONLY reimburse claims for the
Eurobudget fare (for intra-European travel), standard economy return
(for travel within a country) or the full economy fare (for
intercontinental travel) and in no circumstances Club, Business or First
Class fares.
With the advent of ‘no-frills’ airlines and the abundance of
cheap airfares, it is now possible to travel within Europe and not stay
over on a Saturday night. If you are able to obtain a cheap airfare
without the requirement of staying over on a Saturday night, we will
reimburse your full airfare, provided that it is the equivalent or
cheaper than a normal airfare with a Saturday requirement.
If you submit claims for air travel that do not comply with the
economy fare rules, your reimbursement from CEPR will be adjusted to
that budget or discount fare that we believe you could have obtained. If
you believe that there are EXCEPTIONAL circumstances, please contact the
Meetings Manager well in advance of the meeting, who must authorize such
airfares.
Rail travel
We will reimburse first class rail fares only if these are less than
the corresponding airfare (not normally within a country), and only if
authorized in advance.
Surface travel
u You may claim a reasonable sum for
transport expenses to and from airports. We expect you to use public
transport from your home/office to your local airport and from the
airport to the meeting venue or hotel. Only in EXCEPTIONAL circumstances
will we consider the reimbursement of taxi fares.
u Rail travel costs claimed must not
exceed the second class return fare (please keep your ticket(s)
as proof of purchase, or ask for a written receipt); and this also
applies to public transport from the terminus to the site of the
meeting.
u 1. Anyone travelling by private car
within the UK will be reimbursed £0.23 per mile where it is also
possible to travel by public transport; and £0.35 per mile where public
transport is not available.
2. Anyone travelling by private car outside the UK should claim the second
class rail fare applicable to the journey.
3. Reimbursement for hire car costs will not be allowed unless
authorized in advance.
Car parking costs will be reimbursed to the equivalent of public
transport costs, to and from the airport of origin.
Car rental will not be reimbursed unless authorized in advance.
3. SUBSISTENCE
Overnight Allowance
u Accommodation costs will be met only
when these have been offered by CEPR before the meeting. Participants
attending meetings that require an overnight stay will be informed in
advance of the maximum number of nights for which they may claim. There
may be scheduling problems that are unknown to the Centre: if these do
exist, and the number of nights in a specified hotel offered is too few,
you should inform the Centre when you return your reply form.
u We will normally make hotel
reservations on your behalf. Participants wishing to extend their stay
or to bring companions, may ask for suitable reservations to be made on
their behalf, but will be responsible for meeting the additional costs.
Participants who make their own hotel reservations will be reimbursed at
actual cost, or at the cost that would have been incurred had they used
accommodation booked by the Centre, whichever is the lower.
u You will normally be asked to pay
your hotel bill prior to departure and reclaim the agreed expenses on
the claim form, although this does vary so you should check your local
information document for guidance.
Meals
u Refreshments and meals will
usually be provided during the meeting. For meetings lasting 2 days, if
lunch or dinner is not provided by the organizers, participants may
claim up to a maximum of £10 per lunch and £20 per dinner for the 2
days, provided the claim is supported by receipts.
4. MISCELLANEOUS - VISAS / MISSED FLIGHTS
Any participant requiring a VISA to travel, must notify CEPR in
advance of fees involved and must allow sufficient time to apply to the
relevant Embassy. CEPR will not reimburse "express" service
fees without prior agreement.
Please note that it is a participant’s own responsibility to obtain
any appropriate visa/s that may be required for certain countries. CEPR
will not be responsible for the costs incurred by any participant who
fails to investigate visa requirements and as a result is unable to
travel.
Participants who fail to catch their flight, through no fault of the
airline, and consequently miss the meeting, will not be reimbursed for
any travel expenses incurred.
If you follow these procedures you will help us to reimburse you
promptly. You will also help us to budget accurately for future
conferences and workshops.
If you have any questions relating to the submission of your claim,
please email or telephone the Meetings